Overview
What is Smartsheet?
Smartsheet is an online project management and collaboration tool. It includes automated alerts, instantaneous updating and sharing across team members, resource management, nested tasks organized in a hierarchy, a Gantt chart view, exportable and automated reports, and integration with email.
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Save your time on Spreadsheet data by using Smartsheet
Just use Excel, don't waste your money.
Tracking project has become easy with smartsheets in very smart way
Smartsheets is the best tool in my PM toolbox
Smartsheet - Good software for data management and collaboration - not for integrated systems
- Task tracker including input from online forms.
- Project management planner and dashboard.
Smartsheet should be Brilliant Sheet
Smartsheet is the best PM/BI tool for building custom and powerful solutions!
Spreadsheet Project Management for the Rest of Us - How Smartsheet compares to Excel and other spreadsheet tools
Great for Smaller Projects!
The project management and activity processes are a success
Smartsheet is an effective Project Management tool that won't disappoint
Automations, Forms, Triggers, yes it is Smart
Align teams on this dynamic workspace to manage unlimited projects efficiently
Great For Starting Out With Project Management
Awards
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Popular Features
- Scheduling (106)8.585%
- Task Management (121)8.484%
- Team Collaboration (117)8.484%
- Gantt Charts (104)8.181%
Reviewer Pros & Cons
Pricing
Individual
$14
Business
$25
Enterprise
Contact Sales
Entry-level set up fee?
- No setup fee
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Product Demos
What Is Smartsheet? Everything You Want To Know In Under 10 Mins!
Smartsheet Review: Key Features, Pros, And Cons
Smartsheet Dynamic View Demo
Smartsheet Demo [The Only One You Need]
Smartsheet for Project Management - Demo
Features
Project Management
Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation
- 8.4Task Management(121) Ratings
This includes the ability to plan, track, collaborate and report on tasks.
- 8.8Resource Management(103) Ratings
Resource management is workload planning to maximize resources.
- 8.1Gantt Charts(104) Ratings
Gantt charts are charts that show tasks or events along the y-axis displayed against time along the x-axis.
- 8.5Scheduling(106) Ratings
Scheduling capabilities allow users to set schedules on tasks, and create timelines and milestones.
- 8.2Workflow Automation(95) Ratings
Workflow automation is the ability to route work requests along an approval process automatically.
- 8.4Team Collaboration(117) Ratings
Team collaboration capabilities let team members work directly with each other and provide team updates.
- 8.3Support for Agile Methodology(77) Ratings
Agile is a time boxed, iterative approach to development that builds software incrementally instead of trying to deliver it all at once near the end.
- 5.6Support for Waterfall Methodology(75) Ratings
Waterfall methodology is a tradition development method that is linear and sequential.
- 6.5Document Management(96) Ratings
Document management provides for centralized management of all project documents.
- 7.9Email integration(95) Ratings
Email integration allows work requests to be made directly from email.
- 7.5Mobile Access(91) Ratings
Mobile access is the ability to access the software from a smartphone or tablet.
- 6.1Timesheet Tracking(58) Ratings
Timesheet tracking is the ability to track all billable and non-billable hours for each project.
- 8Change request and Case Management(64) Ratings
Change request and change management enables tracking of all customer requests including priority and timeframe.
- 8Budget and Expense Management(70) Ratings
Budget and expense management provides the capability to track all expenses by employee or department and link them back to department. It also enables hourly rates to be set.
Professional Services Automation
Features that support professional services organizations
- 5.5Quotes/estimates(40) Ratings
Ability to create, manage and send project fee proposals to customers
- 6Invoicing(33) Ratings
Ability to create, manage and send invoices to clients during or after completion of a project
- 7Project & financial reporting(56) Ratings
Ability to analyze project and financial data based on custom criteria to gather insights and improve business performance
- 7.5Integration with accounting software(30) Ratings
Real-time, two-way sync with accounting or financial software to facilitate project and financial reporting
Product Details
- About
- Competitors
- Tech Details
- FAQs
What is Smartsheet?
Three tiers cover Smartsheet's pricing options. The Basic level provides core features for small groups of individuals, while the Team level is recommended for groups of up to 50 people and supports more user features, allows multiple sheet creators, and has reporting functions. The Enterprise level is a custom fit tier for groups of greater than 50 individuals or companies, and may include dedicated support personnel if desired.
Smartsheet Video
Smartsheet Competitors
Smartsheet Technical Details
Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
---|---|
Operating Systems | Unspecified |
Mobile Application | No |
Frequently Asked Questions
Comparisons
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Reviews and Ratings
(824)Community Insights
- Pros
- Cons
- Recommendations
Highly usable tool: Users find Smartsheet to be a highly usable tool with a considerable amount of functionality and ease of use. Some users appreciate its user-friendly interface and extensive features.
Effective scheduling and task management: The scheduling aspect of Smartsheet is highly praised as it allows multiple people to work on data simultaneously without locking the sheet. Many users appreciate the ability to set automatic reminders for tasks, even for future dates up to a year ahead.
Excel-like interface: Users appreciate that Smartsheet operates like Excel, making it easy for anyone with Excel experience to use. They find the formatting capabilities highly effective in managing large amounts of data.
Confusing User Interface: Many users have expressed frustration with the confusing and complicated user interface of Smartsheet, making it difficult for them to navigate and complete tasks efficiently. This issue has been mentioned by multiple reviewers.
Lacking Spreadsheet Functionalities: A number of users have mentioned that some basic spreadsheet functionalities, such as Merge Cells, are missing in Smartsheet. This limitation hampers their ability to manipulate data effectively.
Limited Integration with Excel: Advanced Excel users have voiced their desire for Visual Basic functionality in Smartsheet, which would allow them to automate tasks and customize the software further. Its absence restricts their ability to fully leverage the tool's capabilities.
Users have made several recommendations for Smartsheet based on their experiences. First, users highly recommend considering PPM and PSA needs before implementing Smartsheet, as the platform may be more suitable for certain project and task management requirements. Second, users recommend integrating Smartsheet with a calendar for easy viewing of due dates, emphasizing the benefit of combining Smartsheet's features with a calendar tool to enhance visibility and organization of deadlines. Lastly, users appreciate the real-time management and ability to use Smartsheet among multiple team members, highlighting the platform's capability to facilitate collaboration and streamline workflows within teams.
Attribute Ratings
Reviews
(1-25 of 86)Save your time on Spreadsheet data by using Smartsheet
- Document Builder - e.g. all the contracts are generated automatically with data from Smartsheet.
- Ticketing Systems - using forms we can create tickets that are automatically assigned to preferred people.
- Request for update - if we need to have updated data in some cells but we do not want to share the entire sheet with someone, we can send a form just to update the data in rows.
- The community of Smartsheet is amazing if there are any questions or problems the community is eager to help.
- With the paid license you get access to Smartsheet University.
- Some of the basic functionalities that were part of the business licenses are moved to enterprise licenses, so in our company we can't use them anymore.
- Additional features like Pivot Table etc., need to be purchased extra
- Smartsheet is sometimes bit too pushy to buy new licenses or go to Advanced Model
Just use Excel, don't waste your money.
- Works great with Zapier
- Great for small, simple projects
- Notifications work well
- This is not a Database
- Connections to any outside resource are lacking or difficult
- Organization is restricted
- Cannot have too many users on at the same time
- The connections between sheets are a really big hassle
- Often slow with 200 sheets and ~200K entries
- Expensive for non-profits
- Not-Scalable
- Exporting is limited
- Task management
- Data analysis
- Workflow automation
- Project tracking
- Limited customization
- Integration limitations
- Security
Smartsheets is the best tool in my PM toolbox
- Easy to use and intuitive
- Sleek, clean user interface
- Manages user groups, security, and permissions with ease
- Parent / Child relationships at the 'sub-task' level could be easier to use. Sometimes i have issues 'rolling-up' data / numbers when I get below one level or two of sub-tasks. However it may just be user-error, as I have not had the time to investigate further or reference user manuals or tutorials.
- Nothing else. Smartsheet works quite well and does not leave much to be desired.
Smartsheets is well suited for collaboration. Multiple users, if given admin or editor privileges have the ability to make changes at once, avoiding issues that often can materialize regarding versioning errors typical, as a result of multiple authors or editors.
For project managers, smartsheets has multiple 'views' available, which can come in handy depending on your specific purpose. For those interested in seeing all of the details, the standard view is a table/spreadsheet type of view. For a more agile approach, or a simplified user view, their 'task-list' type view can help to easily view in a card-type of format and classify those tasks that have been 'completed' versus 'in-progress' , 'in qa' or other relevant category / classification. Other views include the Gannt chart view, which is helpful for seeing things in a calendar-like view, helpful in showcasing things like dependencies.
Smartsheet - Good software for data management and collaboration - not for integrated systems
- Task tracker including input from online forms.
- Project management planner and dashboard.
- Intuitive dashboard system support builder.
- Team Collaboration Tools - permission based.
- Data security.
- Customer support and service
- Limited functionality
- visibility and user experience
Smartsheet should be Brilliant Sheet
- Adding task and dependencies
- Collaborating with other team members
- Publishing results
- Incorporating other work plans
- Having more prompts for the user
- Maybe a I integration that picks up the type of work plan that has been developed and offers recommendations
- The free user profile is limited understandably but it sucks
- Allows user to create custom and powerful Dashboards
- Allows integrations and to get data from Databases, other SaaS such as Salesforce, etc.
- Allows to create custom reports, publish them on the web easily and filter content availble depending on the user looking at the resource.
- Allows comments, file attachments, proofing, reminders and automations all in the same interface.
- Charts, Cards and Dashboard components could be more customizable in the visual aspect. Compared to Power BI features, Smartsheet Dashboards do not look exciting. We need more colors, more charts, possibility to put animated images on background, etc.
- Could have a more friendly interface or module to manage uploaded files in folders instead of row/file attachments.
- Dashboards could have filters that dynamically change all data available on cards as Power BI already does.
Spreadsheet Project Management for the Rest of Us - How Smartsheet compares to Excel and other spreadsheet tools
- Its hard to overstate the value of familiarity. Being able to use a tool that has some familiarity takes away the time needed to train and orient employees on a new tool and allows an organization to hit the ground running.
- Smartsheet covers most of the basics of a project management tool, the usual tasks, milestones and project viewing options.
- For data viewing, you get multiple data viewing options including a calendar view (good for marketing teams and those who work around scheduling), Kanban, Gaant etc
- Smartsheet can feel like a clone of Microsoft Office especially with 365 being a valuable option for most businesses, in this regard it is hard to justify the separate cost for it.
- Zapier is available for outside integration but you have to pay to use it, it would be good if some integrations were built into Smartsheet itself.
Great for Smaller Projects!
- Collaborative
- Organized
- Intuitive
- It's a little bulky/clunky
- It's capabilities aren't very robust
- Larger organizations may find it's functionalities a little too simple.
- Collaboration between the project team and clients.
- Ease of use.
- Overall project tracking ability and customization.
- Smartsheet support is responsive and provides quick solutions to any business case issues.
- Administration of users, security settings and all documents (only on the Teams license).
- Lack of reports into user activity (might only be a Teams License issue).
- Issues connecting to legacy software through API or other methods.
Automations, Forms, Triggers, yes it is Smart
We use it to integrate it with Power BI to have live dashboard basis information input by users for live tracking.
- Can connect with multiple software.
- Forms and the Automation workflows which can be integrated with other Microsoft services.
- Can be connected directly to Power BI.
- It gives the user the ability to create formulae.
- SSO level Enterprise security.
- One can easily import an Excel to start with Smartsheet and export as well.
- Inter-connectivity between different smart sheets.
- A lot of In-built templates are already there for users help.
- One can create separate Workspaces and provide access to different people.
- A nice collaboration tool with controlled access.
- One can easily check that the row count is significantly less than Excel hence data with significantly less number of observations can be created.
- If you have created a workspace, you can't give individual access without providing access to the entire workspace. For e.g., I have two files in my workspace, and I want user ABC to have access to the first file and user XYZ to have access to the second file. I can't do that.
- You cannot attach any item in an automated workflow. The observations go as a table in the body of the email.
- Real time Multi-user edit is a pain for all collaboration tools and Smartsheet is no exception.
I generally use Smartsheet where I need to work with less data. Generally, for documenting projects or maintaining process trackers. This tool serves really good if you have to remind other teams to input the data at a particular time of the month/week/fortnight or any other frequency. One can create a requisition form so no one has to rely upon Outlook where one can never audit old items. It is more transparent, and the entire world knows what the team is working on.
I used it for some projects, too, because it has Gantt template. Also, managing the team's leaves is a piece of cake with the help of Smartsheet.
I would say, wherever you have to collaborate, and the data is less, you can use it.
Great For Starting Out With Project Management
- Updates in real time.
- Allows multiple users.
- It's a little "clunky" when you first start out.
- The free version soon can soon rendered "obsolete" but that could be viewed as a positive.
A great way to manage your projects
- There is an area to upload documents
- You are able to tag others in a thread to keep track of conversations in a request
- You are able to customize fields easily
- Not automatically saving
- Not being able to tag people who have submitted the request if they don't have an account with smartsheets
Effective Project Management and Tracking Software
- Ownership
- Summarization of data
- Multiple project views
- Data entry
- Custom project creation
- Reporting
Kudos for Cloud Collaboration
- Gantt view.
- Predecessors.
- Share functionality.
- Changes in the cloud available to all users.
- Currently not plugged in to any other software/programs we use in the PMO.
- Folder structure is confusing.
It doesn't solve all resourcing needs, so those are solved for in other programs/software.
- Easy collaboration & note sharing.
- Work on tasks remotely.
- Switch between views: List, calendar, gantt chart, etc.
- Not very user friendly.
- Limited activity log.
- Pricey compared to other tools.
- Easily creates table schedules with preset column types for different types of information.
- Generates a Gantt chart from tables with little complication.
- Exports a clean looking PDF for client presentation and deliverable.
- Allows filtering of information for easy focusing on certain parameters.
- Formatting of reports to show Gantts is limited
- Editing of tables and joining of cells to present data is not always possible.
- Buttons/options on top, right, left, in pop ups is not always intuitive or user friendly.
Smartsheet may not be the best suited if you: want similar control and advanced capabilities such as Excel offers, want ultimate control over editing reports and output of information, all users to be licensed, and full ability to create sheets from nothing.
- gantt view
- Predecessors/dependencies
- UI, while intuitive for Excel users, is a little clunky.
- Hard to just share a link without joining people.
- Ease of use
- Link different schedules back to a master schedule
- Easy to share with others for access
- Collaboration
- Add more of the features that Primavera/Microsoft Project has - more logic/complex logic for complex projects
- Resource loading
- Customize the dates that a schedule classifies as working days. There are only 2 options currently - weekends or select dates, but you cant do both
- Customize the look of the bar chart - add wording, colors, etc
It has delivered significant value in the following areas:
- Visibility into task status.
- Ability to manage resource loading and easily reallocate.
- Get frequent and reliable updates on project tasks.
- Track project task status.
- Make it easy to get accurate and timely updates on activities.
- Automate common project management tasks.
- I wish it had the ability to maintain drop down menus through tables.
- There are some limitations on data entry on forms.
- Project and task management.
- Managing repetitive workflows, especially those where approvals are required.
- Reporting on the status of tasks and projects.
- Information streams that require parent-child relationships.
- Situations where complex security requirements exist (for example where users need access to some of the information but should be restricted from seeing all of it).
- Organizing information into card, grid, calendar and Gantt to view data in multiple ways
- Forms that are customized to collect information internally and externally
- Managing of complex projects and tracking changes to a project sheet in real-time
- User require time to adopt this system
- Smartsheet has no automatic backup
- Exports to Excel are simple and attractive.
- The ability to message other users in the same use space is practical.
- Once dashboards are created, it allows for everything needed on a daily basis to be right at your fingertips.
- Being able to have multiple Smartsheet pages open at the same time is crucial. Not all programs allow for this.
- Once a system is in place, it's challenging to change or update something because each instance of that change has to be updated. We have 20 centers, so have to update things 20 times in most instances.
Overall, Smartsheet has helped our business track and manage many different processes throughout our entire organization.
- Gantt charts for projects with dependencies for project scheduling and management.
- Security within the organization, including the ability to quickly add someone as a viewer or editor if needed.
- Conditional formatting provides a clear visual aid of what is going on within each sheet, depending on what you want each rule to do.
- Better export formatting.
- The ability to archive easier.
- Improvement in app functionality.
- Fantastic dashboard creation and customization.
- Sharing permissions are generous and enable non-paid users the opportunity to collaborate.
- In order to remain stable, rows and columns are more limited than competitors.
- Automation creation is nice but could further be refined and expanded in the future.
Smart to pick Smartsheet
- Organize data
- Track responses
- Data sorting
- Filters